Our Code of Conduct
Introduction
Founded in 2016, Z&V is a French-Asian Consultancy & Supply company based in Hong Kong and China. We provide turnkey solutions to the Workplace, especially for Smart Office.
Offering a large spectrum of Services & Products, we are in capacity to create uniquely designed products that will be developed and tested to ensure its compliances to your project's requirements.
Our be spoke approach will allow us to manufacture highly fitted products that will differentiate your offer and identity from your competitors.
We have a successful track record for supporting a wide range of commercial programs. Our flexible approach, that is tailored to meet the changing needs of your business, allows us to deliver single site projects right through to the program management of roll out’s, delivering multiple locations a year.
Benefiting of Asia High-tech and cost competitive industries, we are always raising the limit, creating a new universe of possibilities, for enhancing your brand.
Conscious of our footprint we are engaged in operating in a sustainable way respecting Human Rights and Labor regulations, HSE requirements and our Ethics & Integrity standards. We cooperate, only, with suppliers complying with this vision, clearly stated with our Code of Conduct.
Expectation
Suppliers, Contractors and third parties (“Suppliers”) play a critical role in Z&V’s ability to operate and provide products and services to its customers.
Suppliers actions and practices also reflect on Z&V. Therefore, the company chooses Suppliers carefully based on merit and a due diligence process. Z&V expects Suppliers to comply with legal requirements and to act in a manner that is consistent with Z&V’s values and the principles outlined in its Code of Business Integrity.
This Supplier Code of Conduct (“Supplier Code of Conduct”) defines Z&V’s minimum requirements for our Suppliers concerning their responsibilities towards Z&V and its stakeholders, societies and the environment.
As part of the standard documentation for all new and renewing contracts, Suppliers must confirm conformance with this Supplier Code of Conduct and with Z&V’s Code of Business Integrity or equivalent policies of their own.
Z&V is committed to maintaining long-term relationships with our Suppliers where they contribute continued business value. Certain Suppliers are audited on a planned schedule and on a broad scope. If deviations are discovered, Z&V is committed to work with Suppliers on remedies through capacity building, education, and training. Continued, severe and/or willful non-conformance are grounds for contract termination.
Integrity and Legal Compliance
Suppliers are expected to:
- Comply with all applicable laws and regulations.
- Prohibit bribery or corruption in any form, including bribes, facilitation payments, kickbacks, grease payments and other improper influence of decision makers, whether directed to government officials or otherwise.
- Not violate competition and antitrust laws or any other unlawful restrictions of fair competition; price fixing, market or customer allocation, market sharing or bid rigging with competitors.
- Comply with applicable trade compliance regulations (e.g. laws, regulations, orders regarding the export and import of goods and technology)
- Ensure personal data is processed in compliance with applicable laws and subject to an adequate system to ensure appropriate protection against unauthorized or unlawful processing, loss, alteration, misuse, disclosure or other transmission.
- Ensure that no prohibited materials are present or used in its products or supply chain, including minerals sourced from conflict areas.
- Have a process in place to train their employees on the topics references in the Z&V’s EHB or its equivalent, particularly on Ethics & Integrity / anti-corruption and bribery, at least every three years.
Human Rights and Labor Standards
Z&V abides by the principles of the International Bill of Human Rights enacted by the United Nations, and does not condone nor engage in discrimination, harassment, violations of privacy, slavery or servitude, restrictions on free assembly or unfair employment practices and expect similar standards to be observed by all with whom we conduct business.
Suppliers are expected to:
- Prohibit Child Labor and comply with minimum working age requirements prescribed by national laws and international conventions.
- Prohibit any form of Forced Labor, including forced prison labor, indentured labor, bonded labor, slave labor or any form of human trafficking.
- Promote non-discrimination and respect for employees: All employees must be treated with dignity and respect. Principles of equal opportunity and treatment of employees to be applied, irrespective of skin color, race, nationality, ethnicity, political affiliation, social background, disabilities, gender, sexual identity and orientation, marital status, religious conviction, or age.
- Comply with the applicable law and sector-specific labor regulations concerning working time, including overtime laws.
- Provide wages and benefits at least as prescribed by the respective national laws, including minimum wage legislation, and in line with existing practice in the industry and local labor markets.
- Recognize, as far as legally permitted, the right of free association and collective bargaining of employees.
Health, Safety and Environment
Z&V’s worldwide Health, Safety & Environment (“HSE”) policy reinforces its ambition of zero incidents causing harm to people, communities, or the environment. Safety is a core value for Z&V and is always a first expectation. Z&V continuously works to improve its safety culture and performance worldwide. Z&V’s Health, Safety and Environmental Policy and Safety Principles is posted on the company website.
Suppliers are expected to:
- Comply with applicable health, safety and environmental laws, regulations, and Z&V policies.
- Stop a job or refuse to perform it if it cannot be performed safely.
- Embrace our Safety principles and reflect them in every aspect of work they perform.
- Commit to continuous improvement of occupational health and safety and environmental protection.
- Use or establish an appropriate occupational health and safety and environmental management system, which will include regular employee training on such standards.
- Support Z&V’s programs and targets related to climate change, environmental stewardship and sustainability.
Accuracy of Books and Records
All Suppliers’ financial books and records will conform to generally accepted accounting principles, business records will be complete, legible, transparent, and reflect actual transactions and payments.
Intellectual Property
Supplier will not, without Z&V’s express prior written agreement, share with any third party any of Z&V’s intellectual property or confidential information, including products, costs, prices, strategies, processes, or other know-how.
Supply chain
Supplier will undertake reasonable efforts to encourage your own suppliers and sub-contractors to comply with the principles of Z&V’s Supplier Code of Conduct.
Grievance Mechanism
Internal and external parties can report suspected violations of Z&V policies, anonymously if desired, to the CSR Team - csr@z-v.fr.